Funders on both sides of a typical collaboration are moving towards requiring that publicly funded work be publicly accessible. For a joint project this means two sets of requirements that may not align.
What to check on both sides
- Whether publications must be openly accessible, and within what period.
- Whether data must be deposited, and where.
- Whether either funder pays publication charges.
- Whether requirements conflict — they occasionally do.
Practical preparation
- Deposit the permitted version in a repository for every paper.
- Prepare data for sharing while writing, not afterwards.
- Write analysis code that runs and is documented.
- Budget publication charges from the start.
Where the Vietnamese side may need support
- Open access charges can be prohibitive without a waiver.
- Institutional repository infrastructure varies.
- Long-term data storage may not be funded.
- Covering these from the joint budget is a concrete form of equity.
Data that cannot be shared
- Personal, sensitive, or commercially restricted data.
- Controlled access is a legitimate option.
- Publish metadata even when the data itself is restricted.
- Open does not mean unconditional.
The risk of doing it badly
- Data published without documentation is unusable.
- Code deposited that does not run is theatre.
- Compliance without usefulness creates burden and no value.
One thing worth remembering
Budget open access charges for all co-authors from the start.
It is a small line item that determines whether your partner can publish in the venues the project needs — and discovering the gap after acceptance leaves everyone with bad options.
Câu hỏi thường gặp
What are funders moving towards?
Requiring that publicly funded work be publicly accessible — which for a joint project means two sets of requirements that may not align.
What should be checked on both sides?
Whether publications must be openly accessible and within what period, whether data must be deposited and where, whether either funder pays charges, and whether requirements conflict.
How should you prepare practically?
Deposit the permitted version in a repository for every paper, prepare data for sharing while writing, write documented code that runs, and budget publication charges from the start.
Where may the Vietnamese side need support?
Open access charges without a waiver, varying repository infrastructure, and unfunded long-term data storage — covering these from the joint budget is a concrete form of equity.
What about data that cannot be shared?
Controlled access is a legitimate option, and metadata should be published even when the data is restricted — open does not mean unconditional.
